If you're new to Notejoy and want a quick overview of what it's all about, then this getting started guide is for you. We introduce the core concepts of Notejoy and get you on your way to getting the most out of the product.
What is Notejoy?
We're so glad you asked! Notejoy is a real-time document collaboration tool that helps your team capture, share and discuss your work. It brings a beautiful editor together with intuitive organization and powerful search.
The basics of your Notejoy experience
Users of Notejoy today have two roles available to them:
- Admins - the creator of the team library
- Team members - people who have access to collaborate on the team library
In a nutshell: Every team library in Notejoy is a space with an admin, and team members who can access and view the notes within it. Everyone with access to a team library has the ability to create content, organize and curate content, and collaborate on documents together in real-time. You can organize these libraries any way you want such as by project, function, department -- or even include external team members, such as outside partners or vendors.
The components of your Notejoy workspace
Here's an example of what a Notejoy workspace looks like, so you can get a sense of how things fit together:
And here are the main components we'll break down for you, piece-by-piece:
When you first get started in Notejoy, you start with a personal library which is a private space just for you. You can use this to write down ideas, draft content, or whatever else you dream up. You can easily drag and drop content between libraries as a quick way to share.
In addition to this, you can create or be invited to a team library. A team library is a shared space for any size team. They are like Slack channels for documents. Each team library is shared with a specific set of people, such as the entire company, a specific department, or a project team. When you add a new note to a team library, it is automatically shared with the entire team without wasting time on setting permissions. Just create and it’s automatically shared. You can create as many team libraries as your team or company needs to organize notes.
When you first enter a library, we take you to the library overview, which shows you the most popular notes, recently added/edited notes, and a leaderboard of all the authors who have contributed to the library (based on how popular their notes are). This is a great way to get the gist of a library and to stay caught up.
To create a team library, click the down arrow to the right of the red Add Note button.
Two quick tips on sharing:
- Domain-level sharing - Rather than adding people one by one, you can also share team libraries to your entire domain. For example, if your email domain is firstname.lastname@example.org, you can share a team library with anyone who signs in to Notejoy with a "@companyfoo.com" email address.
- External sharing - Notejoy libraries can be shared with anyone inside or outside of your company. So if you need to collaborate with someone who doesn't have the same email address, you can! Just invite them in and they will be able to collaborate.
Team libraries contain notebooks, which are like folders that contain notes. You can create as many notebooks as you like within a team library. This is helpful to organize notes within team libraries by project, by sub-team, or organization. To create a notebook, click the down arrow to the right of the red Add Note button.
As you fill your notebook, we'll show you a notebook overview once you reach 5 or more notes. The notebook overview provides a great summary of the notebook, including the most popular notes, recently added/edited notes, as well as notes pinned by the curators of the notebook.
Within notebooks are notes where you can write things down. In addition to typical styles like headers, bullets, and checklists, notes can also contain all kinds of content, including images, videos, file attachments, and even Google and Office documents. When you attach a Google Sheet, for example, we'll include a link to the sheet so it stays up-to-date.
We also make it easy for you to keep your notes organized.
- Pin a note to the top of a notebook to keep it accessible for anyone who looks at the notebook
- Archive a note that's no longer relevant, which hides it from the list of notes but keeps it searchable
On the right hand side of a note, you'll see a small tab with an eye on it. If you click on this, it opens up our chatter sidebar. Chatter is useful because it shows you how others are engaging with your note:
- Note views - see who's viewed your note by clicking in to the view count
- Reactions - give quick feedback with a thumbs up or hi5 on a note
- Comments - see the comments and discussion on a note, from high-level discussion to text-specific edits
- @mentions - mention someone to bring them into the conversation
To help you get more done, we've designed Notejoy search to be a lightning fast way for you to find the information you need. You'll notice a search box at the top of your Notejoy experience. This searches across all of the notes that you have access to. Simply type a word or phrase into the search box and we'll show you the results with the search words highlighted.
Notifications are a quick way to find out what's going on or needs your attention. You'll see notifications at the top left when you're in the app, and we also support notifications in-app, email, mobile, or even through our Slack integration. You can configure which notifications you want to receive and where you see them.
To customize your Notifications, access Settings from the menu at the bottom left.
Getting the most out of Notejoy
While Notejoy is a powerful tool for solo use, it really shines when you're collaborating with others! You can add and invite people to team libraries at any time by right-clicking your team library and selecting share. When you invite someone to a library, they'll receive an email and can sign up from there. If they're already a Notejoy team member, the library will automatically show up in their list of available libraries.
Importing from Google Docs
We make it easy for you to import your Google Docs into Notejoy as a quick way to get started. At the top left, click the down arrow to the right of the red Add Note button. You'll see an option there to Import Documents. Importing documents will create a new note with the content in the body and the file attached.
Some teams find it useful to create templates in Notejoy. You can easily create a template note and having others duplicate and edit the copy from there. Pin the note to the top of your notebook to make it easy to find, and instruct your team members to right-click the note and select Duplicate to make a copy for themselves.
There's a lot more to Notejoy, but we hope you've enjoyed the quick overview to help you get started! If you'd like a quick reference or additional information, you can always check out our help center.
New year, new leaf. As the new year begins, it's a time for reflection on the lessons from the past year. And also a time for us to start new with resolutions for the new year. But how to make them count?
Here are 8 ideas for resolutions and strategies to make them actionable.
1. Start a year end reflection tradition
At the end of each year, set aside some time to reflect on how it went. It may have been an amazing year or a completely horrible one. What went well and what didn't? What would you like to change about the year?Make it actionable:
- Find an hour of time and just start writing! Here's a year end reflection template with a list of 18 prompts to get you started.
- Schedule a reminder for yourself on your calendar to do this again next year (make it a tradition!)
- Discuss your reflection with a close friend or family member.
2. Reconnect with 18 friends
A Harvard study that is almost 80 years old found that our relationships and how happy we are in our relationships has a powerful influence on our health. For many however, relationships fall into the category of "important but not urgent," pushed aside for other more pressing and time-sensitive matters. The New Year is a great time to reflect on how well you're balancing relationship goals against personal and career goals, and consider making changes.Make it actionable:
- Make a list of friends based on whatever criteria you want: friends who inspire you, colleagues you want to get closer with, or long-lost friends who have dropped out of touch. Set a goal to reach out to them and schedule time to catch up.
- Create opportunities for new friendships by signing up for a new activity
- Schedule it in to catch up with friends and family and make it measurable with specific goals
3. Try meditation
Difficult as it may be to find time in the day, meditation has been shown to reduce stress, foster clear thinking, and increase our capacity for empathy and compassion. While meditation often conjures images of pretzel-like twisted yogic positions or cave retreats, there are many far simpler and more accessible ways to incorporate meditation into your daily life.Make it actionable:
- Give an app a try. Both Headspace and Insight Timer are both examples of apps which provided free guided meditations. Here's a list of far more.
- Try a meditation retreat. By committing time to a more structured activity, you're more likely to get immersed in it..
- Start small with a journal, like writing down the 3 things you did well each day
4. Read more
The resolution to read more books is a super popular New Year’s resolution -- for example, even Mark Zuckerberg -- and it's right up there in popularity with exercise and getting organized.Make it actionable:
Decide on a goal for how many books you want to read, and think about how to incorporate it into your schedule. For example, Audible books are a great way to listen to books and incorporate it into your commute.
Make a reading list and start to check it off. Here's a few checklist templates to get you started:
- Bill Gates' list of books
- New York Times Critics’ Top Books of 2017
- Barack Obama's list of top books
- New Yorker's List of Books for 2017
5. Pick up a new hobby
Whether your hobbies are current or aspirational, taking action to deepen your exploration of them can be a really meaningful experience. What's an area that you've always wanted to spend time in? From painting, photography, playing cards -- to music, extreme sports or motorcycles, the first step is to just get started.Make it actionable:
- Sign up for a class or meetup. Yelp or your local community center is a great resource to find local classes. Remember that convenient locations are important to building habits that stick, find something that's near to your home or work.
- Pick a new hobby and try it at home. Lots of free resources are available, from Make: for crafting or YouTube to learn all kinds of new skills.
6. Get outside
Escaping to the beach, mountains or even just a stroll through the neighborhood helps both your body and your brain. It kills multiple birds with one stone, from exploring a new place to enjoying the outdoors to getting a great workout in.Make it actionable:
Do it with a buddy. This is a great way to kill two birds with one stone, if you have a resolution around building healthier relationships. Rather than meeting up over a drink, do it outside!
Make a bucket list of places you'd like to visit outside. Sometimes there are undiscovered gems just in your backyard.
7. Eat healthier
Healthy eating is not about strict diet rules or depriving yourself of foods you love. Rather, it's about finding an array of foods that you like and are healthy, and then building a set of habits around them. The payoff of eating healthfulness is feeling great, having more energy, improving your health, and stabilizing your mood.Make it actionable
- Try meal planning. Consider how much time you have, and browse and pick menus based on what you have available. Here's a list of meal planning apps to help you out.
- Try a meal delivery service like Blue Apron or Hello Fresh. Having a box shipped to your door with all the ingredients can make it easy to choose to eat in rather than go out.
- Set a goal to eat more meals at home, because research suggests that meals prepared at home tend to be healther.
8. Explore something new
Whether you realize it or not, most of us spend the majority of our days doing things that we've largely done before. It's not often that we experience brand new things, but what if you set a goal to do exactly that? Studies suggest we fear an unknown outcome more than we do a known bad one. However, it's an opportunity for self-discovery and growth. "New" can fall into all different categories of things, from learning a new skill like juggling or cooking or a pottery to trying a brand new activity you've done done before like a new restaurant, yoga, a different brand.Make it actionable:
- Make a New Years Resolution around a list of things you'd like to try.
- Ask a friend to keep you accountable - make a pact that they can pick something new and you'll say yes.
- Break your routine by changing an aspect of your daily routine -- like what you eat, what you're doing for exercise, or what you're doing for fun. Just to try something different!
A new year is a fresh start, like a blank book where you can write whatever you'd like into it. What do you want your story to say? May 2018 be your best year ever.