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Organizing notes

Notejoy is designed to give you all the tools you need to organize your notes your way. Whether you prefer notebooks, tags, or note linking, Notejoy easily accommodates you and even allows you to mix & match approaches so you can use the right one for each project. In addition, Notejoy supports a variety of additional light-weight mechanisms to organize your notes as well as facilitate quickly getting back to your most relevant notes. Let's walk through each of these in detail.

Nested notebooks

The primary way Notejoy enables you to organize your notes is in notebooks. Similar to the folder structure on your desktop, notebooks allows you to easily group notes by content, by project, or more. Since Notejoy supports nested notebooks, you can create as deep a hierarchy of notebooks as you need to best organize your ideas. And since re-organizing notebooks is as simple as drag-and-drop, you can easily evolve your structure over time.

Nested tags

Notejoy also supports tags as an additional way to organize your notes. The primary benefit of tags is that a note can have multiple tags at once, not forcing you to decide just one place where a note must live like with notebooks. Notejoy uses hashtags added to a note title or anywhere in the note body to add a tag to a note. You can also create nested tags like #projects/compete and the full tag hierarchy will be reflected in your sidebar.

While there are endless ways to use tags, here are just a few ideas:

  • Use tags as a way to manage your workflow. Have a tag for things you want to do, such as #toread #towrite #todo, or even take it to the next level and leverage them to track phases in a process such as a #researching to #draft to #published.
  • Use tags as a way to describe categories of information that are stored in a note. For example, you might want to label #onboarding documents or #newaccounts or #jobdescriptions.
  • Use tags as a way to organize projects that your team is working on. For example, a cross-functional team might be working on a product launch for a new project. Even though people from sales, marketing, product, legal, and more are working on the project in their respective libraries and notebooks, tying it together with #projectname allows you to see it all in one place. For more insight on how to use tags, check out our tags best practices guide.

Note linking

It's also easy to link between notes in Notejoy. Just go to the note you want to link, right-click it in the note list, and select Copy URL. Now go back to the note where you want to add a link and use the link style with the pasted url to create a link to the note.

This allows you to easily cross-reference notes from each other, building out a library of interconnected notes. This is also often useful for creating index notes for a notebook, which provide a table of contents of notes to quickly get back to the most relevant ones.

Team libraries

Notejoy allows you to create a separate workspace for each team that you work with, called a team library. Sharing in Notejoy happens at the team library level. Once you've created a team library and invited your team members, any note you create in that team library is automatically shared with everyone. This saves you the hassle of having to worry about permissions for each note.

You can create team libraries as narrow or broad as you like. You can create a library to share with just one other person or create a team library accessible by the whole company. Teams often have broadly shared team libraries for the whole company, then team libraries for specific departments, as well as team libraries just for the executive team. With granular permissions, you can decide who can view, comment, or edit each library. Check out our guide for organizing team libraries for more ideas.

Sort notes

Now that we've covered the primary mechanisms for organizing notes, let's talk about the additional light-weight mechanisms that Notejoy provides for organizing your ideas.

Notejoy allows you to customize the sort of each notebook by last modified, created date, or alphabetically. A notebook is by default sorted by last modified date so the most recently created & edited notes always show up on top. But you can easily change it to created date or alphabetical. This setting can be different for each notebook and will apply to everyone who has access to a notebook.

Some people take advantage of this to sort notes manually by setting the sort to alphabetical and then numbering the notes in the title. 1. First Note, 2. Second Note, etc.

Pin notes

Notejoy also allows you to pin a note to the top of a notebook. This is a great way to keep a note top-of-mind for each notebook. You can pin as many notes as you like. Folks also often pin index notes to the top of the notebook that then provide links to each of the key notes in a notebook.

Archive notes

We often end up with notes that are no longer relevant because they become dated. Notejoy allows you to easily archive those notes so that they are hidden from your notebooks but still available in search if you ever do need them. This is a great way to do some spring cleaning and make browsing notebooks far more manageable. In addition to archiving notes, Notejoy also allows you to archive notebooks and libraries.

Star notes

Notejoy also allows you to star notes so that you can quickly jump to them. This is useful for notes that you are currently working on or need your attention. You'll always find your starred notes at the top of your sidebar.

Recent notes

Notejoy also helps you resume where you left off by showing you recently created or edited notes by default. This is helpful in a variety of settings, including when you quickly capture a note on mobile and then when you get back to your laptop you'll see it at the top of your Recent view so you can continue where you left off. Similarly if you clip an article, it'll show up at the top of Recent for you to add an additional notes that you'd like to.

Default notebook

One practice we encourage with Notejoy is quickly capturing notes up-front and then worrying about organizing them later. Notejoy's default notebook also helps accomplish this. You can right-click a notebook and set it as default and then any notes will be created there by default when you are not in a specific notebook (for example, when you are in the Recent view). Also forwarded emails and web clips will end up there by default if you don't specify another notebook. One best practice is to create an Inbox notebook and make it default. Then you can quickly capture notes there, say, from mobile, and once you get back to your laptop, take the time to organize where it belongs. This reduces the friction of capturing notes in the first place since you can worry about organizing it later and at the same time, never have to feel like you'll lose track of it.